How to Run a Great Pop-Up Bar Event

Planning a pop-up bar event can be a rewarding experience when done right. At Kubarz, we’ve been perfecting events since 2003, and we want to share our knowledge to help you host a seamless, enjoyable occasion. Here are the key considerations and tips for running a successful mobile bar event, whether you choose to work with us or not.

1. Choose the Right Bar Setup

• Space Requirements: Ensure the event space has enough room for the bar setup and guest flow. Cramped spaces can hinder service and guest comfort.
• Equipment: Decide if you need to rent additional bar equipment, such as cocktail kits, ice tubs, or glassware. A professional mobile bar service typically brings these items for a smooth operation.
• Washing Facilities: Check if the venue has commercial glass washers; standard dishwashers may not keep up with demand.
  
  

2. Stock the Right Glassware

• Plan for at least three types of glasses per guest to cover a variety of beverages. For example:
  • Wine glasses.
  • Highball or tumbler glasses.
  • Cocktail glasses.
• Having the right glassware elevates the guest experience and ensures efficient service.
  
  

3. Staffing for Success

• The right staff-to-guest ratio is essential:
  • 1 bartender per 50-70 guests for standard events.
  • Add extra staff for cocktail-heavy menus or premium service.
• Professional bar staff are trained to handle high-pressure situations, ensuring your guests receive great service.
  
  

4. Plan for Beverages

• Determine what drinks will be served: beer, wine, spirits, or cocktails.
• Consider the storage requirements:
  • Refrigeration: Use fridges for chilled drinks or ice tubs for outdoor events.
  • Pre-batching Cocktails: Pre-mix cocktails to save time and maintain consistency.

5. Create a Flowing Event Layout

• Place the bar in an accessible but non-obstructive location. The best spot is central yet out of the way of foot traffic.
• Ensure the space allows staff to move easily behind the bar and collect glassware from tables or guests.