Planning a pop-up bar event can be a rewarding experience when done right. At Kubarz, we’ve been perfecting events since 2003, and we want to share our knowledge to help you host a seamless, enjoyable occasion. Here are the key considerations and tips for running a successful mobile bar event, whether you choose to work with us or not.
1. Choose the Right Bar Setup
- Space Requirements: Ensure the event space has enough room for the bar setup and guest flow. Cramped spaces can hinder service and guest comfort.
- Equipment: Decide if you need to rent additional bar equipment, such as cocktail kits, ice tubs, or glassware. A professional mobile bar service typically brings these items for a smooth operation.
- Washing Facilities: Check if the venue has commercial glass washers; standard dishwashers may not keep up with demand.
2. Stock the Right Glassware
- Plan for at least three types of glasses per guest to cover a variety of beverages. For example:
- Wine glasses.
- Highball or tumbler glasses.
- Cocktail glasses.
- Having the right glassware elevates the guest experience and ensures efficient service.
3. Staffing for Success
- The right staff-to-guest ratio is essential:
- 1 bartender per 50-70 guests for standard events.
- Add extra staff for cocktail-heavy menus or premium service.
- Professional bar staff are trained to handle high-pressure situations, ensuring your guests receive great service.
4. Plan for Beverages
- Determine what drinks will be served: beer, wine, spirits, or cocktails.
- Consider the storage requirements:
- Refrigeration: Use fridges for chilled drinks or ice tubs for outdoor events.
- Pre-batching Cocktails: Pre-mix cocktails to save time and maintain consistency.
5. Create a Flowing Event Layout
- Place the bar in an accessible but non-obstructive location. The best spot is central yet out of the way of foot traffic.
- Ensure the space allows staff to move easily behind the bar and collect glassware from tables or guests.
6. Set Clear Event Timelines
- Clearly communicate the event start and end times to your bar team. Allow for setup and pack-down time:
- Setup: At least 1-2 hours before guests arrive.
- Pack-down: About 1-hour post-event.
7. Plan for Waste Management
- Provide adequate bins for glass disposal and ensure recycling options are available.
- If possible, have a designated area for empty bottles and excess waste to keep the event space clean and organized.
8. Weather Considerations for Outdoor Events
- For outdoor events, prepare for weather changes:
- Provide shade or cover for the bar area.
- Use coolers and ice to keep drinks chilled in warmer weather.
9. Communication is Key
- Provide clear details to your bar team ahead of time:
- Expected guest count.
- Drink menu and special requests.
- Any venue restrictions or requirements.
- The more information you provide, the smoother the event will run.
By following these tips, you’re well on your way to hosting an exceptional pop-up bar event! If you’d like professional support, Kubarz offers tailored packages, trained staff, and all the equipment you need to make your event unforgettable.
Contact us today to learn more about how we can help with your Pop-Up Bar!
